Revised Constitution March 12th, 2007

Click Here for the 2007 Constitution and Policy Manual

Click Here for the Constitution Changes from 2005- excluding housekeeping

Previous Constitution (Revised 2005)

Article I: The Meadow Lake Minor Hockey Association Inc.

The name of the organization will be the Meadow Lake Minor Hockey Association Inc.
The words "Association,” "Corporation" or the letters "MLMHA" appear in this document, they shall be taken to mean " The Meadow Lake Minor Hockey Association Inc".
The Saskatchewan Hockey Association will be referred to throughout this document as the SHA.
The Canadian Hockey Association will be referred to throughout this document as CHA or HC.
The National Coaching Certification Program will be referred to throughout this document as NCCP.
Definition:
In this by-law and all other by-laws of the Association, unless the context otherwise specified or required:

"Act" means The Non-Profit Corporations Act, S.S. 1979 c.N-4.1 as from time to time amended, and every statue that may be substituted therefore and, in the case of such amendment or substitution, any references in the by-laws of the Corporation shall be read as referring to the amended or substituted provisions therefore;
"Articles" means the Articles attached to the Certificate of Incorporation or Continuance of the Corporation, as the case may be, as from time to time amended or restated;
"By-law" means any by-law of the Corporation from time to time in force and effect;
All terms contained in the by-laws and which are defined in the Act shall have the meanings given to such terms in the Act;
"the Directors", "Board", and "Board of Directors" means the Directors of the Corporation for the time being;
"in writing" and "written" includes printing, typewriting, lithographing, email and other modes of representing or reproducing words in visible form;
Words importing the singular number only shall include the plural and vice versa; words importing the masculine gender shall include the feminine and neuter genders; words importing persons shall include bodies corporate, Corporations, companies, partnerships, syndicates, trust and any number or aggregate of persons, and
the headings used in the by-laws are inserted for reference purposes only and are not to be considered or taken into account in construing the terms or provisions thereof or to be deemed in any way to clarify, modify, or explain the effect of any such terms or provisions.
Annual General Meeting (AGM) - Spring meeting

Article II Mission Statement and Purpose

Meadow Lake Minor Hockey Association is a community based, non-discriminatory organization, which promotes participation, sportsmanship and physical development through the sport of ice hockey.

Purpose

To provide a program which promotes equal opportunities of ice time during practice, instruction, and games to the extent that is consistent with the competitive nature of the sport and the league.

To ensure that there is fun and enjoyment while at the same time providing competition by allowing players to compete with other players of similar skills, abilities and desires.

To produce guidelines which encourages coaches to improve their own coaching qualifications and instructing skills by participating in the Canadian Hockey Association Certification Programs.

Article III Registered Office

The registered office of the Corporation shall be located in the Town of Meadow Lake, in the Province of Saskatchewan. The Corporation may from time to time (i) by resolution of the Board of Directors change the address of the registered office of the Corporation within the municipality specified in the Articles and (ii) by the special resolution change the municipality in Saskatchewan.

Seal

The seal of the Corporation shall be such as the Board of Directors may from time to time by resolution adopt.

Article IV Organization

The MLMHA shall operate through:

1) Executive Committee
	i) - Past President ii) - President iii) - Minor Hockey Chairperson iv) - Booster Club Chairperson v) - Hockey School Chairperson vi) - Secretary Minor Hockey vii) -Vice-Chairperson Minor Hockey
2) Board of Directors
	i) - Executive Committee ii) - Treasurer of MLMHA iii) - Commissioners for each division
		1) Female 2) Pre - Novice 3) Novice 4) Atom 5) Pee Wee 6) Bantam 7) Midget 7) House - tier representative
	iv) - Referee Coordinator/Referee in Chief v) - Fund Raising Chairperson (if in existence)

3. The Executive Committee shall not consist of less than four or more than ten Directors as determined from time to time by resolution at the AGM.
4. The Board of Directors shall not consist of less than four or more than twenty Directors as determined from time to time by resolution at the AGM.

Article V Board of Directors

The Board of Directors shall consist of the officers of the Corporation listed in Article IV.
The Board of Directors shall manage, set direction and supervise the management of the affairs and business of the Corporation and may exercise all such powers and do all such acts and things as may be exercised or done by the Corporation and which are not by the Act or other statue, policies or Articles, the by-laws or any special resolution of the Corporation expressly directed or required to be done in some other manner. Where there is a vacancy or vacancies in the Board of Directors, the remaining Directors may exercise all the powers of the Board so long as a quorum of the Board remains in office.
No salaried employee of the Corporation may be a member of the Board of Directors
The term of office of all Directors shall be one year, from annual meeting to annual meeting and all Directors shall continue to hold office until their successors are elected and take office unless they resign or are removed from office.
Directors shall be elected by ordinary resolution of the members of the Corporation.
Whenever at any election of Directors of the Corporation the full number of Directors is not elected by reason of the disqualification, the refusal to act or failure to consent to act as a Director or the death of any nominee or nominees, the Directors elected may exercise all powers of the Board so long as the number of Directors so elected constitutes a quorum.
Meeting of the Board of Directors and of any committee of the Board of Directors may be held at any place within or outside Meadow Lake. A meeting of the Board or Directors may be convened by the Chairman of the Board (if any), the President or any two (2) Directors at any time and the Secretary shall upon the direction of any of the foregoing convene a meeting of the Board of Directors. Except as otherwise provided by the Act and these by-laws, the Directors either as a Board or as a committee thereof may convene, adjourn and otherwise regulate their meeting, as they think fit.
Notice of the time and place of each meeting of the Board shall be given in the manner provided in Article xiii hereof to each Director, in the case of notice given by personal delivery or by telephone, not less than twenty-four (24) hours before the time when the meeting is to be held, and in the case of notice given by mail, not less than ninety-six (96) hours before the time when the meeting is to be held; provided that meetings of the Board or of any committee of the Board may be held at any time without formal notice if all the Directors are present (including present by way of telephone participation) or if all the absent Directors waive notice.

For the first meeting of the Board of Directors to be held immediately following the election of Directors at an annual or general meeting of the members or for a meeting of the Board of Directors at which a director is appointed to fill a vacancy in the Board. No notice need be given to the newly elected or appointed director or Directors in order for the meeting to be duly constituted, provided a quorum of the Directors is present.
Notice of any meeting of the Board of Directors or of any committee of the Board of Directors or any irregularity in any meeting or in the notice thereof may be waived by any director in any manner, and such waiver may be validly given either before or after the meeting to which waiver relates.
Any meeting of the Board of Directors or of any committee of the Board of Directors may be adjourned from time to time by the Chairmen of the meeting, with the consent of the meeting, to an announced time and place and no notice of the time and place for the holding of the adjourned meeting need be given to any director. Any adjourned meeting shall be duly constituted if held in ordinance with the terms of the adjournment and if a quorum is present thereat.

The Directors who formed a quorum at the original meeting are not required to form the quorum at the adjourned meeting. If there is no quorum at the adjourned meeting, the original meeting shall be deemed to have terminated forthwith after its adjournment.
A quorum for any meeting of the Board of Directors shall consist of one-half plus one of the number of Directors eligible to attend and participate.
Questions resolved at any meeting of the Directors shall be determined by a majority of votes of the Directors present.
The Chairman, if any, of the Board of Directors, shall preside as Chairman of every meeting of Directors of the Corporation, but if at any meeting the Chairman is not present within thirty (30) minutes after the time appointed for holding same, the Directors present may choose one of their number to be chairmen of the meeting.
Board of Directors shall meet at least once a month during the hockey season at a predetermined time and location.
All meetings shall be conducted to Roberts Rules of Order (Revised).
Replace any Board member who misses three consecutive regular meetings without adequate reason.

Article VI Executive Committee

Composition
1) The Executive Committee shall consist of the officers of the Corporation listed in Article IV.

Election of Executive Committee
2) The Officers of the Corporation shall be elected by ordinary resolution of the members. The President shall automatically hold office as Past-President upon the expiration of his/her Presidential term. At the discretion of the Past President, he/she is required to remain in that position for a maximum of two years.

Meeting and Notice
3) Meetings of the Executive Committee shall be held at the call of the President on at least 24 hours notice of the date, time and place to those entitled to attend and participate.
4) A quorum for any meeting of the Executive Committee shall consist of one-half plus one of the number of officers of the Corporation.

Powers and Duties
5)

The Executive Committee shall be responsible for the day-to-day administration of the affairs of the Corporation in accordance with the bylaws, policies and actions approved by the Board of Directors. The decision of the Executive shall be final and shall not be subject to review by the Board of Directors.
b) The Executive Committee shall have the power to suspend any voting member, any player, coach, or team official connected
with any member team when a written complaint is filed and a thorough investigation has been completed and it has been found that the individual has refused to obey the rulings of the Boards or who in the opinion of the Board has been guilty of unfair or unsportsmanlike conduct or who's conduct has been detrimental to the game of hockey or to the Association. Any form of harassment or abuse as defined by CHA's Speak Out Campaign will lead to immediate suspension as determined by the Board pending investigation by RCMP or Social Services.
Develop, institute, and maintain clinic programs for the development of players, coaches, managers, trainers, and game officials.
Power to adopt and amend rules, regulations and orders as deemed necessary.
To register all players and teams with SHA and ensure that insurance coverage is provided to all players and team officials registered with the Association.
The President may call meetings of the Executive as required to deal with emergency problems or disciplinary measures as deemed necessary.

Article VII Duties of Officers

President
1. The President shall:

be responsible for the overall supervision, direction for the Standing Committees and administration of the affairs of the Corporation.
preside at meetings of the members and shall chair meetings of the Executive Committee and of that of the Annual General Meeting and the Annual Fall Meeting.
in consultation with the Secretary, prepare agenda for meetings of the members and of the Boards of Directors and Executive Committee Meetings.
ensure that all policies and actions approved by the members and by the Board are properly implemented.
attend or send representation to the meetings of the standing committees

Chairperson of Minor Hockey
2. The Chairperson of Minor Hockey shall:

Attend at meetings of the Executive Committee.
Preside over meetings of the Board of Directors
In consultation with the Secretary, prepare agenda for meetings of the Board and of the Executive Committee.
Possess and exercise such powers and fulfill such duties as the Board may from time to time assign by passage of specific motions.

Chairperson of Booster Club
3. The Chairperson of the Booster Club shall:

attend meetings of the Executive Committee and Board meetings.
preside over meetings of the Booster Club meetings.
oversee the operation of the Booster Club.
possess and exercise such powers and fulfill such duties as the Board from time to time assign by passage of specific motion.

Chairperson of Hockey School
4. The Chairperson of Hockey School shall:

attend meetings of the Executive and Board.
preside Hockey School meetings.
oversee the operation of the Hockey school.
possess and exercise such powers and fulfill such duties as the Board from time to time assign by passage of specific motion.

Past-President
5. The Past-President shall:

advise and counsel the President with established policies of the Corporation.
perform all specific duties assigned by the President or requested by the Board or by the members.
the Past President will only be required to maintain his/her position for a maximum of two year from the date of office at his/her discretion

Secretary
6. The Secretary shall:

be responsible for circulating notices, agenda and minutes of meetings of the members, the Board and of the Executive Committee.
ensure that minutes are prepared and that minute books are properly maintained for meetings of the members, the Board, and of the Executive Committee.
ensure that minutes of meetings of designated committees are filed with the secretary in accordance with these by-laws.
be responsible for correspondence with the membership and for maintaining internal communications within the Corporation.
maintain the computer system of the Association

Treasurer
7. The Treasurer shall:

be responsible for the care and custody of the funds and other assets of the Corporation.
deposit all monies received in a chartered bank or credit union and make payments on this bank or credit union for all approved expenses incurred by the Corporation.
maintain full and accurate books of the accounts and of all financial transactions of the Corporation.
report to each regular meeting of the Board on the financial accounts of the Corporation.
present an audited financial report at the Annual Meeting of the members which shall include a statement of the accounts of the Association, and a budget for the next financial year.
report to the minister responsible for administering the act of incorporation on all required financial matters.
perform other duties as required by the President.
aid in the application for grants.
immediately after the AGM, to make arrangements at the financial institution of the Association to establish signing authority.

Vice Chairperson
8. The Vice-Chairperson shall:

Be responsible for the allocation of all ice slots that Meadow Lake Minor Hockey secures for use during the season.
Be responsible for updating the schedule board in the arena.
Verify usage records of ice allocations against invoices received
Possess and exercise such powers and fulfill such duties as the Board from time to time assign by passage of specific motion.

Article VIII Standing Committees

1. Standing Committees
There shall be three standing committees of the Corporation, who shall report, through the elected Committee Chairperson,
to the Board of Directors. These committees shall be known as the Booster Committee, the Minor Hockey Committee and the Hockey School Committee.

Further Standing Committees of the Corporation shall be established by ordinary resolution of the Board of Directors and shall report, through the elected Committee Chairperson, to the Board of Directors.

2. Booster Committee
a) The Booster Committee shall be responsible for the management and supervision of the concession booth located within the Meadow Lake and District Arena in accordance with the terms of the lease of that facility from the Town of Meadow Lake and this and any bylaws of the Corporation.

b) The Booster Committee shall be responsible for all minor hockey fundraising projects except where individual teams pursue projects with the consent of the Executive Directors. Structure shall consist of the following positions

i) Chairperson
ii) Vice Chairperson
iii) Secretary
iv) Treasurer
v) Booth Ordering - 2 positions
vi) Booth Maintenance - 2 positions
vii) Booth Schedulers - 2 not to exceed 4 positions
viii) Calendar Committee - 2 positions
ix) Fund Raising Chairperson and Directors
x) Board Sign Director

3. Minor Hockey Committee
The Minor Hockey Committee shall be responsible for the management and supervision of the regular minor hockey programs conducted by the Corporation in accordance with the rules and regulations of the SHA and CHA.

Structure of Committee
a) all members of the Board of Directors.
b) any member appointed by either Board.

4. Hockey School Committee
The Hockey School Committee shall be responsible for the management and supervision of the summer hockey school conducted by the Corporation.

Structure of Committee
a) Chairperson
b) Vice-Chairperson
c) Secretary
d) Treasurer
e) All commissioners or appointed representatives
f) Any appointed or elected Directors

5. Powers and Duties of Standing Committees

a) Standing Committees shall consist of a Chairperson, a Vice-Chairperson, and members elected at large by the members at the Annual General Meeting. Standing Committees shall consist of such number of members as determined from time to time by the Board of Directors with such duties and responsibilities as shall be determined by the Committee.

Upon election of the Minor Hockey Committee, the seven commissioners of the committee with primary responsibility for the seven divisions outlined in the rules and regulations of the SHA shall also be considered to have been elected as members of the Hockey School Committee.

b) The members of Standing Committees may exercise their mandate and do all such acts and things as may be exercised or
done by the Corporation for that purpose and which are not by the Act or other Statute, the Articles, the bylaws or any
special resolution of the Corporation expressly directed or required to be done in any other manner. Where there is a
vacancy or vacancies in the membership of any Standing Committee, the remaining members may exercise all the powers
of the committee as long as a quorum of the Committee remains in office.

c) No salaried employee of the Corporation may be a member of the Standing Committee.

d) The term of office of all members of Standing Committees shall be one year, and all members of Standing Committees shall continue to hold office until their successors are elected and take office unless they resign or are removed from office. Persons elected as Chairpersons or members of the Booster Committee and the Hockey School Committee shall take office on the 1st day of September next following their election or at the discretion of the Board.

e) Members of Standing Committees shall be elected by ordinary resolution of the members of the Corporation. In the event that a full slate of members of a standing committee is not elected by the membership, or in the event of vacancies created by resignation or otherwise, the Board of Directors shall have power to appoint members to fill any vacancies.

f) Meetings of the Standing Committees shall be held at the call of the Chairperson at least 24 hours notice of the date, time and place to those entitled to attend and participate.

g) A quorum for any meeting of the Standing Committees shall consist of one-half plus one of the number of members of the Committee.

h) Within two weeks of a meeting of the members of a standing committee, the member of the committee responsible for recording the minutes of such meeting shall forward a copy of such minutes to the Secretary of the Corporation. All such minutes shall contain a report of the member responsible for the accounts of the Committee including a bank balance and particulars of the accounts approved for payments.

Article IX Membership

Classes of Membership
1. There shall be three classes of membership as follows:

a) Regular membership, the members of which shall be entitled to vote at all meeting of members.
b) Associate membership, the members of which shall be entitled to the same rights as a regular member but shall not be entitled to be elected as a director.
c) Honorary membership, the members of which shall be entitled to vote at all meetings of members but shall be exempt from the payment of membership fees.

2. Regular Membership shall be granted to the de facto parents or guardians of the children who are paid up registrants with the Corporation and who are therefore entitled to participate in the Minor Hockey Program offered by the Corporation. The de facto parents or guardians of such child/children shall be deemed to become regular members of the Corporation upon payment of any registration fee charged such a child and such membership shall expire on the 30th day of September next following such registration. If, for any reason, a child's registration fee is refunded, the membership shall expire upon payment of such refund.
3. Associate Membership is upon to those who do not meet all the requirements for regular membership but nevertheless declare an intention to pursue the stated purpose of the Corporation. Associate membership may only be granted by vote of the Board of Directors.
4. Honorary Membership may only be granted by vote of the Board of Directors to persons who have made exceptional contributions to the purposes of the Corporation.
5. Membership Fees
No fee shall be assessed or collected for membership in the Corporation. Membership shall not be transferable.
6. Membership Meetings
The Annual Meeting of the Membership shall be held at such a time and place as decided by the Board of Directors. In any event, the annual meeting shall be held in the spring of the year at which time all reports shall be made (excepting the audited financial report) and all the necessary elections held. Persons elected to positions at that time shall take office immediately after the election unless otherwise specified in this or any other bylaw. The spring meeting shall then be adjourned to after the 1st day of September following for provision of the audited financial report.
7. The Chairman of the Board, if any, or the President or the Directors by resolution may, and the Secretary shall upon direction of any of the foregoing, subject to compliance with the Act, the Articles and these by-laws, at any time call and at any place convene a special meeting of members.
8. Not less than ten percent (10%) of the total number of members of the Corporation may by petition requisition a meeting of the members. Upon delivery of such a petition to the President, a meeting shall be called within 30 days.
9. Meetings of the members shall be called by giving at least one week notice of the date, time, and place.
10. The following items cannot be considered at a meeting unless proper notice of motion is included in the notice:

a) amendments to the Articles of Incorporation or By-laws;
b) borrowing money;
c) adoption of, and changes to, terms of reference of standing committees;
d) reviewing, amending or rescinding of a previously considered motion;
e) removals of persons from office;
f) affiliation with other bodies;
g) dissolution of the Corporation

11. Notice of any meeting of members or any irregularity in any such meeting or in the notice thereof may be waived by any member, in any manner and such waiver may be validly given either before or after the meeting to which such waiver relates. Attendance of a member is a waiver of notice of the meeting, except where that person attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called.
12.A quorum for any meeting of members shall be not less than ten percent (10%) of the total number of members of the Corporation for the time being enjoying voting rights at such meeting. No business shall be transacted at any meeting unless the requisite quorum shall be present at the commencement of such business.
13. The Chairman of the meeting may with the consent of the meeting adjourn any meeting of members from time to time to a fixed time and place and subject to the Act no notice of the time and place for the holding of the adjourned meeting shall be necessary and the meeting shall be duly constituted if held in accordance with the terms of the adjournment and if a quorum is present thereat. The persons who formed a quorum at the original meeting are not required to form the quorum at the adjourned meeting. If there is no quorum present at the adjourned meeting, the original meeting shall be deemed to have terminated forthwith after its adjournment. Any business may be brought before or dealt with at any adjourned meeting which might have been brought before and dealt at the original meeting in accordance with the notice calling the same.
14. Voting at a meeting of members shall be by show of hands except where a ballot is demanded by ordinary resolution of the members entitled to vote at the meeting.
15. At any meeting, unless a ballot is demanded, a declaration by the Chairman of the meeting that a resolution has been carried or carried unanimously or by any particular majority or lost or not carried by a particular majority shall be conclusive evidence of the fact without proof of the number or proportion of votes recorded in favor of or against the motion.
16) Members shall be present and participating at any meeting of members in order to exercise their right to vote. No member may vote by proxy.
17) The Chairman, if any, of the Board of Directors, or in his absence, the President, or in his absence, any Vice-President shall preside as Chairman of every meeting of members of the Corporation. If there is no such Chairman or if at any meeting he is not present within thirty (30) minutes after the time appointed for holding the meeting or is unwilling to act as Chairman, the members present shall choose someone of their number to be Chairman.

Article X Elections

Eligibility for Office
1. Only members of the Corporation may serve as officers, Directors, or voting members of any committee of the Corporation. No two members who are husband and wife shall be voting members of the Board of Directors on the same Standing Committee at the same time. Under extreme circumstances approval may be granted by the past Executive committee.

Election of Officers
2. Officers, Directors, Chairpersons and Members of Standing Committees shall be elected by the members. The election shall be conducted at the Annual Meeting by show of hands unless a ballot is requested by ordinary resolution of the members. A declaration by the Chairman that a candidate has been elected by a particular plurality shall be conclusive evidence of that
fact.

Voting Matters /Voting Rights
3. Each member of the Corporation shall have one vote.

Voting in Person or by Proxy
4. In order to cast a vote at a meeting of the Members, a member must be present at a meeting.

Voting Rights of Directors
5. The President, the Chairman of each standing committee, and each director shall have one vote at meetings of the Board of Directors. Directors are not permitted to grant proxy votes for meetings of the Board of the Executive Committees.

Voting by Chair
7. The Chair may only cast a vote at meetings of the Members in order to break a tied vote. The Chairman of the Board of Directors and the chair of a Standing Committee votes at the same time as other members and does not vote a second time in order to break a tied vote.

Votes for Motions
8. All motions at meetings of the Members, the Board of Directors, the Executive Committee, and all other Committees shall be decided by a majority of votes cast, unless otherwise required by these By-laws or the statutes governing in Corporation.

Votes for Elections
9. All elections for officers, Directors, and members of Committees shall be decided by a plurality vote, when there are more than two candidates.

Article XI Financial Matters

Financial Year
1. The Financial year of the Corporation shall be from September 1 - August 31.

Committee Reports
2. A statement of the accounts of all Standing Committees together with a budget with particulars of the various items of income and expenditures anticipated to fulfill the committee’s mandate in the forthcoming fiscal year shall be submitted to the Board of Directors for approval prior to the Annual Meeting of the members Annual Report.

Annual Report
3. An audited statement of the accounts of the past financial year together with budget for the following year, shall be prepared by the Treasurer for approval at the annual meeting of the Corporation.
4. A qualified accountant shall be appointed to audit the accounts and to assist as required in the counting of ballots for written votes. The Board shall negotiate the remuneration for the auditor and shall have power to appoint an alternative qualified accountant, in the event that the appointee of the membership is unable to continue providing this service between Annual Meetings.

Remuneration for Officers and Directors
5. Remuneration for the duties performed on behalf of the Corporation by officers, Directors, and the members of any Committees shall be that prescribed by the Members. All such persons shall be reimbursed for reasonable expenses incurred while performing such duties.

Limitations on Expenditures
6. All expenditures of funds by Standing Committees for items in excess of $1,000.00 that are not included in the budget of the committee for the current year shall require approval by a motion of the Board of Directors. All expenditures of funds by the Board of Directors or the Executive Committee for items in excess of $5,000.00 that are not included in the budget of the Corporation for the current year shall require approval by a motion of the Members, provided always that nothing herein shall prevent a Standing Committee or the Board of Directors from expending funds for budgeted items with respect to which the budgeted amounts have already been expended.

Restriction of Borrowing
7. The Corporation shall not incur debts by borrowing money, unless prior approval for such an action has been obtained by passage of a motion by the members, following at least one weeks notice of such a motion.

Restriction on Expenditures and Fundraising
8. No Standing Committee or member thereof and no member of the Corporation shall engage in any fundraising project or solicit support in any fashion for or on behalf of the Corporation or any Committee or group associated with the Corporation without the prior approval of the Board of Directors. No Standing Committee shall make any expenditure for travel expenses without the prior approval of the Board of Directors.

Bank Accounts
9. The Corporation may maintain any number of bank accounts as shall be deemed necessary or advisable for the orderly transaction of the Corporation business. In particular, each standing committee may maintain a bank account for the transaction of business with respect to its affairs. Transfer of funds from the accounts of any Standing Committee to another account of the Corporation shall be effected upon request of the Board of Directors provided that such transfers do not effect the committee’s ability to meet its financial obligations as they fall due. These financial records will be made available to for viewing with a written request to the President of the Corporation.

Article X11 Signing Authority
1. Contracts, documents, cheques and other instruments made in the name of the Corporation shall be binding on the Corporation when signed by two officers of the Corporation, one of whom shall be the President, except when specific authority to sign contracts, cheques, or other instruments, is granted to a designated officer, director or member of a standing committee by a motion passed by the Directors.
2. The accounts of the Minor Hockey, Booster Committee and Hockey School Committee shall require the Chairpersons and treasurers signature of each respective committee. The President or the Chairperson of the Association will act as a third signing authority to the mentioned accounts with either the signature of the treasurer of that committee. This may be used for circumstances in which one of the signing authorities is unable to fulfill their duties.
3. Team Accounts
The commissioners positions that have been filled at the AGM shall adopt the accounts of that division to be used or distributed in that division to be used or distributed in the that division only. The commissioner may elect to delegate his/her signing authority for those accounts who in turn will be responsible for that team account. At any time, the Executive may view the financial statement and/or bookkeeping records.
4. The seal of the Corporation may, when required, be affixed to contracts, documents and other instruments signed as aforesaid or by an officer of director appointed as aforesaid.

Article XIII Notices
1. Any notice (which includes any communication or document) to be given (which term includes sent, delivered or served) pursuant to the Act, the Articles, the by-laws or otherwise to a member, director, office, auditor or member of a Committee of the Board shall be sufficiently given if delivered personally to the person to whom it is to be given or if delivered to his latest address as shown on the records of the Corporation or if mailed to him at his said address by prepaid ordinary or airmail or if made to him by telephone, or if published in a newspaper primarily circulated in the Meadow Lake District. A notice so delivered shall be deemed to have been sent when it is delivered personally or to the said address as aforesaid; a notice so mailed shall be deemed to have been given when deposited in a post office or public letter box; a notice so sent by telephone shall be deemed to have been given when made; a notice so published shall be deemed to have been given when published. the secretary may change or cause to be changed the recorded address of any member, director, officer or auditor
or member of a Committee of the Board in accordance with any information believed by him to be reliable.
2. In computing the time when notice must be given under any provision requiring a specified number of hour's notice of any meeting or other event, the hour of giving of the notice and the hour of commencement of the meeting shall be excluded, and in computing the date when notice must be given under any provision requiring a specified number of days' notice of any meeting or other event, the date of given the notice shall be excluded and the date of the meeting or other event shall be included.
3. Where notices or other documents required to be given by the Corporation to its members have been mailed to a member at his latest address as shown on the records of the Corporation and where, on three (3) consecutive occasions notices or other documents have been returned by the post office to the Corporation, the Corporation is not required to mail to the member any further notices or other documents until such time as the Corporation received written notice from the member requesting that notices and other documents be sent to the member at a specified address.